01
Flat monthly
Price x months
Suits Long fund raises and rounds with many investors, since readers are not counted.
Watch Storage or user caps inside the plan.
Ellty, SecureDocs, CapLinked, Digify
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- Data room pricing
Fundraising data room pricing
A data room for a raise costs from $120 a month on a flat listed plan to several thousand dollars a month on an institutional platform. 6 of the 16 rooms publish a price; the other 10 quote each project. Prices checked Oct 1, 2026, indicative, in USD.
- $149Ellty list price a month, with a 14-day free trial
- $120Lowest flat monthly list price (Digify)
- 6Rooms of 16 that publish a price
- 10Rooms priced only on request
Calculator
What your raise will cost in each room
Pick the raise type; months, users and data volume fill in with typical values you can change. Each bar sits on one scale, so long bars mean a bigger bill.
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Ellty $596Listed price Visit Ellty -
iDeals $2,000 to $6,800Planning band Pricing notes -
Datasite $5,600 to $15,600Planning band Pricing notes -
Ansarada $2,000 to $6,800Planning band Pricing notes -
SecureDocs $1,000Listed price Pricing notes -
CapLinked $1,196Listed price Pricing notes -
Box $180Listed price Pricing notes -
Firmex $2,000 to $6,800Planning band Pricing notes -
Intralinks $5,600 to $15,600Planning band Pricing notes -
Drooms $2,000 to $6,800Planning band Pricing notes -
DealRoom $2,000 to $6,800Planning band Pricing notes -
SmartRoom $2,000 to $6,800Planning band Pricing notes -
ShareVault $2,000 to $6,800Planning band Pricing notes -
Digify $480Listed price Pricing notes -
Venue by DFIN $5,600 to $15,600Planning band Pricing notes -
DocSend $540Listed price Pricing notes
USD before tax, for the full raise period. Vendor list prices where published; elsewhere our planning bands, which are budgeting ranges and never a vendor quote. Get a written price before you commit.
Listed prices
The 6 rooms that publish a price, with the monthly cost for one, three and five users on your side. Per-user plans grow with the team; flat plans do not.
| Data room | Billing | 1 user | 3 users | 5 users | Trial |
|---|---|---|---|---|---|
| Ellty | Flat, monthly | $149 | $149 | $149 | 14-day free trial |
| SecureDocs | Flat, monthly | $250 | $250 | $250 | Free trial available |
| CapLinked | Flat, monthly | $299 | $299 | $299 | Free trial available |
| Box | Per user, monthly | $15 | $45 | $75 | Free trial available |
| Digify | Flat, monthly | $120 | $120 | $120 | Free trial available |
| DocSend | Per user, monthly | $45 | $135 | $225 | Free trial available |
List prices from vendor sites as recorded in our research file; before tax, entry plans. $149 a month for Ellty.
Planning bands for quoted rooms
For the 10 rooms without a public price we use two planning bands, scaled by data volume. They are our own ranges for budgeting, not vendor quotes; ask each vendor for a written price.
| Data volume | Institutional platforms, a month | Quoted mid-market rooms, a month |
|---|---|---|
| Up to 5 GB (deck, model, PPM, core legal) | $1,400 to $3,900 | $500 to $1,700 |
| 5 to 20 GB (fund raise or Series B) | $1,950 to $5,450 | $700 to $2,400 |
| 20 to 60 GB (real estate portfolio, project finance) | $2,800 to $7,800 | $1,000 to $3,400 |
| Over 60 GB (large debt or infrastructure raise) | $4,050 to $11,300 | $1,450 to $4,950 |
Institutional platforms
How data rooms bill a raise
The billing model matters more than the headline price on a long raise. Five ways vendors charge, and the raises each one suits.
02
Per user
Price x users x months
Suits One or two people sending decks to a small list.
Watch Whether investors count as users, and the cost when the team grows.
Box, DocSend
03
Per project quote
Quoted fee for a fixed term
Suits Bank-led debt raises and large processes with many parties.
Watch What happens when the raise runs past the term.
Most quote-only rooms
04
Per page or per GB
Units uploaded x unit rate
Suits Rarely a good fit for a raise: the room grows with every new file.
Watch Overage after the included volume.
Older billing on some legacy plans
05
Annual subscription
Yearly fee, usually billed up front
Suits Managers who keep the room for LP reporting after the close.
Watch Auto-renewal and price rises at renewal.
Offered by many vendors
Room budget by raise type
Typical months, users and data volume for four raise types, priced three ways: Ellty's list price, our mid-market band and our institutional band.
Company round (seed to Series C)
- Room open for 4 months
- 3 users on the issuer side
- About 25 investors or lenders reading
- Up to 5 GB (deck, model, PPM, core legal)
- Ellty, list price
- $596
- Quoted mid-market rooms (band)
- $2,000 to $6,800
- Institutional platforms (band)
- $5,600 to $15,600
- Ellty per investor
- $24
Fund raise from LPs
- Room open for 10 months
- 4 users on the issuer side
- About 80 investors or lenders reading
- 5 to 20 GB (fund raise or Series B)
- Ellty, list price
- $1,490
- Quoted mid-market rooms (band)
- $7,000 to $23,800
- Institutional platforms (band)
- $19,600 to $54,600
- Ellty per investor
- $19
Real estate or project raise
- Room open for 3 months
- 2 users on the issuer side
- About 40 investors or lenders reading
- 20 to 60 GB (real estate portfolio, project finance)
- Ellty, list price
- $447
- Quoted mid-market rooms (band)
- $3,000 to $10,200
- Institutional platforms (band)
- $8,400 to $23,400
- Ellty per investor
- $11
Debt raise or refinancing
- Room open for 3 months
- 3 users on the issuer side
- About 12 investors or lenders reading
- 5 to 20 GB (fund raise or Series B)
- Ellty, list price
- $447
- Quoted mid-market rooms (band)
- $2,100 to $7,150
- Institutional platforms (band)
- $5,900 to $16,400
- Ellty per investor
- $37
Contract fine print to check
Hidden costs in a raise rarely sit in the monthly price. They sit in these eight clauses.
- 1Minimum term
Is there a minimum number of months, and can the room close early without a fee?
- 2Auto-renewal
Does the plan renew on its own, and how much notice do you need to give?
- 3What counts as a user
Are investors free readers, or does each one count against a user limit?
- 4Storage and pages
What volume is included, and what does each extra GB or page cost?
- 5Archive at the end
Is an encrypted copy of the room included when it closes, or charged separately?
- 6Price at renewal
Is the monthly rate fixed for the raise, or can it rise after the first term?
- 7Support hours
Is support around the clock in the price, or an add-on for investors in other time zones?
- 8Read-only extension
Can the room stay open read-only for LP reporting at a lower rate?
How to estimate the budget
- Set the term. Count from the first investor invite to the final close, then add the months the room stays open for reporting or post-closing requests.
- Count your users. Only people on your side matter for per-user plans; confirm investors read free.
- Size the files. A company round fits in a few GB; property, project and debt raises with reports and scans run much larger.
- Price two or three rooms. Use the calculator, then ask quote-only vendors for written prices with the same inputs.
- Add the fine print. Archive copies, overage and renewal terms from the list above.
Ways to spend less
- Open the room when the first serious investor asks, not at the start of outreach.
- Pick monthly billing for raises under a year.
- Close or downgrade the room soon after the final close.
- Keep one version of each file; duplicates add volume on metered plans.
- Use the trial to build the index, so paid months start with a finished room.
Monthly or annual billing
If annual billing gives a discount, it beats monthly billing once the room stays open longer than the break-even point below.
| Annual discount | Annual wins after |
|---|---|
| 10% | 10.8 months |
| 15% | 10.2 months |
| 20% | 9.6 months |
| 25% | 9 months |
A 14-day free trial, day by day
- Day 1Build the folder index from the raise checklist and upload one complete folder.
- Day 2Create investor groups and set view-only on the model and the legal folders.
- Day 3Invite a colleague as a test investor from a personal email; check the NDA step.
- Day 5Ask and answer three test questions; export the Q&A log.
- Day 8Read the activity report for the test investor and check watermarks on a printout.
- Day 12Price the full raise with the vendor, including the archive and renewal terms.
- Day 14Decide, or ask for a short extension if counsel has not reviewed the documents yet.
Questions and answers
How much does a data room cost for fundraising?
Rooms with a listed price on this site start at $120 a month for a flat plan; Ellty lists $149 a month. Quote-only rooms sit in our planning bands of $500 to $1,700 (mid-market) and $1,400 to $3,900 (institutional) a month at small data volumes.
Why do so many data rooms not publish prices?
Large platforms price by project size, data volume and service level, and many sell through banks and law firms. A listed price is more common among rooms built for issuers who run the room themselves.
Is a data room cost a fund expense or a management company expense?
It depends on the LPA. Many funds treat fundraising costs as organizational expenses up to a cap; others leave them with the manager. Check your fund documents with counsel.
What does a free trial cover?
Ellty offers a 14-day free trial with the full feature set. Other vendors that offer trials set their own length and limits; check whether investors can be invited during the trial.
Should I pay monthly or annually?
Monthly for most company rounds and debt raises. Annual can make sense for a fund that keeps the room through final close and into LP reporting; the break-even table above shows when.